Suleiman Attahir
Head of Unit
Procurement unit is a unit under the office of the Medical Director (C.E.O) that is saddled with the responsibility of facilitating the procurement process by using public funds after following due process for the delivery of goods, works and services through third parties, such as Contractors or Service providers.
Goods: These are the tangible items that could be procured/ supplied after contract award to the Contractor or Supplier by the procuring entity (Hospital). Examples of such items are Drugs, Stationeries, Hospital consumables e.t.c.
Works: This is related to the procurement of construction work, either new structure or renovating/maintaining an existing structure.
Services: Service is divided into Consultancy service and non-consultancy service. But in our setting (F.M.C Azare) we usually engaged non- consultancy services. Examples of these services are; Security service, Internal cleaning, external cleaning and maintenance of flower.
SOURCE OF FUNDING PROCUREMENT ACTIVITIES IN THE CENTRE:
The sources of getting funds to engage in procurement activities are as follows;- Capital Expenditure grant: This is a grant that is usually allocated by the Federal Government to the procuring entities after appropriations in every fiscal year to finance their capital projects.
- Overhead cost grant: This is a recurrent expenditure grant after appropriation that is usually released monthly in every fiscal year to meet some of the obligations of overhead related expenditure and day to day routine procurements.
- Internal generated revenue (I.G.R): These are the income usually generated by the procuring entities as a result of their internal activities to generate income for sustaining their services to meet other related expenditures. Based on our setting (Hospital) these include Pharmaceutical Services through sales of Drugs, Injections, Infusions, Ointments and other Hospital related services such as Radiological services. Pathology services, Theater services and others related medical services.
STANDING COMMITTEES
These are the committees that drive the activities and process of procurement unit and are established by Public Procurement Act (2007).- Procurement planning Committee: This committee is statutorily saddled with the responsibility of planning procurement activities for each financial year. Its functions include considering needs assessment from various Departments/Units for evaluation, identifying goods, works and services required, and carrying out appropriate market and statistical survey by aggregating procurement needs with a view to obtaining economic of scale and reduce cost. The committee also integrates procurement expenditure into the year budget with the prescriptions of appropriate procurement method. The composition of the procurement planning committee includes; Accounting officer (C.E.O) or his representative as chairman, Head of financial unit or his representative as member, Head of planning or his representative as member, Technical personnel of the procuring entity with the expertise in the subject matter for each particular procurement as member, Head of legal unit or his representative as member and representative of procurement unit as secretary.
- Tenders Board: This is the approving authority for the conduct of public procurement in respect of all procuring entities by ensuring all the procurement processes are executed according to public procurement act (2007), procurement manual, and extant circulars. The functions of the Tenders Board are; approving the entities procurement plans, prequalification evaluation report, report of the Technical and financial evaluation sub-committee and approving award of contract for the procurement of goods, works, and services within the stipulated thresholds. The compositions of Tenders Board are; accounting officer (C.E.O) Chairman, Head of Departments (Mgt. staff) members, procurement unit secretary.
- Evaluation sub-committee: This is a sub-committee formed by the Accounting officer and saddled with the responsibility of evaluating Technical and Financial bids of the bidders for the consideration of Accounting officer or Tenders Board depending upon the threshold.
2022 APROPRIATION/CAPITAL BUDGET
During the year under review the Procurement unit was able to carry out the following procurements activities under these budget lines;- Supply and Installation of O&G and Medicine Departments Medical Equipment: The project under this line is on-going, therefore all the medical equipment so far awarded to the Contractor were supplied.
- Supply and Installation of Trauma Centre Medical Equipment: The Contractor has completed the supplies under this budget line.
- Supply and Installation of Radiology and Peadiatric Medical Equipment: All the medical equipment under this line were supplied by the Contractor and accordingly received by the Centre.
- Construction of Maternity complex (Theater): The project has to be phased due to the size and complexity of the project. In phase one (1) (2021 budget line) outpatient clinic, consulting offices and Gynea emergency ward were completed. But in the 2022 budget line, construction of Theater to the roofing level was awarded and consequently completed to the agreed level waiting the entire Theater to be completed in 2023 budget line together with Labour ward/S.C.B.U.
- Renovation of essential Hospital Buildings: Two structures were earmarked for the renovations; these structures are Dr Umar Faruq Guest House located at G.R.A and old Doctors Transit Camp located at the outside staff quarters.